The Olympia Camera Club
ARTICLE I—NAME and PURPOSE
The purposes are:
Section 1. The name of this organization shall be the Olympia Camera Club.
Section 2. To provide education and a forum in which to exchange ideas and suggestions for improving the art and photographic techniques of members.
Section 3. To provide public salon exhibits, color slide shows, and other opportunities to display members’ work.
Section 4. To take organized Club field trips and to engage in any other photographic enterprises that the Club selects.
Membership is open to anyone interested in photography of any kind.
Section 1. Regular meetings shall be held at a time and place determined by the executive committee, September through June. Other meetings may accommodate other diverse, relevant interests of the Club.
Section 2. All Club activities are open to all members, including field trips and committee meetings.
Section 3. Parliamentary procedures for business meetings of the Club shall be those of Robert’s Rules of Order, 1989 (or more recent) edition.
Section 1. Officers shall consist of President, Vice President, Secretary, Treasurer, and Immediate-Past-President (IPP).
Section 2. Election. A nominating committee appointed by the President shall prepare a slate of officers chosen from a list of paid-up members to be elected by the members at the June Meeting. Nominations may also be made from the floor.
Section 3. Terms of office. The officers shall be elected annually to one-year terms. All officers are eligible for re-election. The current President shall become the Immediate-Past-President upon completion of the elections.
Section 4. Vacancies. Vacancies shall be filled by election by the members present at the first regular meeting after an office becomes vacant. If the Presidency becomes vacant, the Vice-President automatically assumes the Presidency and a new Vice-President is elected.
ARTICLE V—POWERS AND DUTIES OF OFFICERS.
Officers’ duties are those customarily associated with these respective offices.
Section 1. The President shall preside in all meetings and shall appoint all committees.
Section 2. The Vice-President shall preside in the absence of the President or his/her inability to serve, and shall chair the Program Committee.
Section 3. The Secretary shall keep a complete record of all meetings and activities of the Club and shall have such other duties as are common to such office.
Section 4. The Treasurer shall have charge of all receipts and disbursements of the club and shall make monthly reports thereof.
ARTICLE VI—THE EXECUTIVE COMMITTEE
Section 1. There shall be an Executive Committee consisting of all elective officers, the IPP and Committee Chairpersons.
Section 2. The Executive Committee shall meet monthly, take care of incidental affairs of the Club, brainstorm, report to the Club membership, and refer major decisions to them.
Section 3. The Executive Committee should see that the Club and chair of each committee maintain an Operations Manual for his/her position so that it will be come a record of “institutional memory” of inestimable value to future officers and committee chairs.
Annual dues to meet the Club’s expenditures shall be set by the Executive Committee and approved by the membership.
Upon dissolution of the Club, the Executive Committee shall distribute any remaining funds and other as sets to the Olympia YMCA.
These by-laws may be amended by a two-thirds majority vote at any regular meeting of the Club provided that the proposed amendment be approved by the Executive Committee, communicated to the membership, and read at a regular meeting not more than five weeks in advance of the meeting at which the proposed amendment is to be voted on. If adopted, the bylaws as amended will be effective at the next regular meeting of the membership.
ARTICLE X – WEBSITE
Section 1. The website shall be named to reflect the name of the organization, within the guidelines of domain naming conventions, and maintained by an appointed webmaster or website committee, which will be overseen by the Executive Committee.
Section 2. Web site content will be limited to the activities and information of the Olympia Camera Club and must be approved by the Executive Committee. No third party vendors are allowed to link to or link from the Olympia Camera Club website, unless approved by the Executive Committee.
Section 3. Information collected from the website is for “internal use only” and will not be given to any third party vendor or entity.
Section 4. The associated cost for the website and domain name registration shall become a fixed cost for Club’s annual expenditures.